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LFRPOA Board of Directors Meeting Minutes
Warren County Government Center
Front Royal, Va.
20 January 2020
At a meeting of the Lake Front Royal POA held at the Warren County Government Center on
January 20, 2020, at 7:00 – 8 pm.
Present: Robert Roush, President; Charles Gornowich, VP; Susann Fox, Secretary; Ken Harvey, Treasurer, James Barnes, Chair; Paul Castle, Chair. Absent, None
Call to Order
Robert Roush, President, called the meeting to order.
Adoption of Agenda – Additions or Deletions
On a motion by Gornowich, seconded by Castle, and by the following vote, the Board adopted
the agenda as presented: Aye—Roush, Gornowich, Harvey, Fox, Barnes, Castle
Approval of Meeting Minutes from November 18, 2019
On a motion by Roush, seconded by Gornovich, and by the following vote, the Board adopted
the minutes as presented: Aye—Roush, Gornowich, Harvey, Fox, Castle, Barnes
The contract with the county is still in draft form with the POA attorney. POA lawyer and
County lawyer are finalizing a few issues and resolve is expected very soon. When the contract
is signed by both parties, there will no longer be a need for a SD Advisory Board to the County.
A “do not block” gate sign is needed at the parking lot so overflow parking can use space beyond the gate. Motion made by Castle and seconded by Barnes to have county provide a sign. All parties present voted “aye.” Barrels may also be added to help traffic direction. Motion was also made by Castle and seconded by Barnes, with all present in agreement by vote, to give notice to all those who have parked cars in the cul-de-sacs to move said vehicles as these vehicles are an impediment to the normal flow of traffic and to Mr. Henry’s ability to maintain the roads in winter. These subject matters are to be included in the annual newsletter. Other road maintenance items are adopted as reported by the LFRSD Manager’s Report at the Advisory Committee Meeting also held on January 20, 2020, as provided to the POA Secretary, and as approved by all present to be added to and part of the official POA minutes.
The USPS is giving $10,000 worth of new mail boxes to LFR and it is not enough to serve what the community needs. We will need up to $8,000 more by the end of February to cover what is needed. Cluster boxes throughout are not viable, too costly and the USPS will not support it. Bob Childress of the County will determine the best place for the parking lot boxes to meet traffic needs.
Newly elected, Susann Fox, thanked Ken Harvey and the rest of the Board for their patience as she gets up to speed with what is required of the POA Board secretary.
The following written reports are hereby attached and made part of these official minutes:
LFRPOA Balance Sheet as of January 20, 2020; Open Tax List Summary of 1/16/200; Warren County Expenditure Summary of 1/16/2020; and the LFRPOA A/R Aging Summary as of 1/20/2020.
The County has agreed to collect the dues for the POA ($45) in its twice yearly collection of all County taxes due. This $45 is a reduction from $70 last year. Because the County is now collecting all POA monies there is no need for the POA to send out bills to the community. This will result in a 95% collection rate instead of the current 60%. The President and Treasurer are preparing approximately 92 accounts to be sent to collections in addition to preparing lien notices in accord with VA Code, Sec. 43.
The Treasurer will look into getting the POA reinstated as a 501(c), non-profit, corporation, as this was allowed to lapse by the previous POA Board.
Barnes opened discussion on a letter received by a community member asking about cluster mailboxes for the community. Castle motioned and Gornovich seconded and all others present agreed that Mr. Barnes would craft a letter to our community member explaining why cluster boxes are not viable at this time.
There were four community members present. Supervisor Cullers was also in attendance.
The next meeting of the POA is now scheduled for Monday, March 16, 2020,
From 6—8 pm.