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LFRPOA Board of Directors Meeting
2 September 2013
Call to Order: 10:05 am
Quorum: Azlee Bates , Betty Boyd, Elaine Ryan, (via telecom link)Ricky Singleton, andLinda McCarthy.
Residents in Attendance: Elizabeth Barry, Kevin Barry, Emily Brummitt, EugeneBrummitt,Kenneth Cameron, Mary Cameron, Paul Castle, Joni Hudak, DanielaMcAllister,Allen Neel, Kathy Neel, Kris Sanders, and Paul Smith.
Vice president Azlee Bates opened the meeting explaining itwas a formalfollow-up to theannounced Executive Session held by the Board on 21 August 2013. At that time, theproposalto welcome Michael Yoka back to the Board was discussed and approved. This setthe procedural stage for today’s unanimous vote, officially returning Michaelto theBoardas president.
With Michael’s reappointment, Azlee turned the meeting overto him.
Michael announced that Justin Lord had resigned as head of the Architectural Committee, leaving that position vacant.
Secondly,Michael announced that the Association plans further legalaction against owners of record who are seriously delinquent with their maintenance fees.
The Board voted unanimously to post the two announcements to the LFRPOA Web page, onceit’s back on line.
A proposal requiring all independent contractors performing work on behalf of the Association must have general liability and worker’s compensation insurance wastabled fo rfuture consideration.
A discussion focusing on the addition of Rule 15 followed. Rule 15 allows for a 15- minuteperiod at the end of the Board’s formal business session for questions and commentsfrom community members. The Board voted unanimously to incorporate Rule15 into the LFRPOA Rules and Regulations.
Road Chair Ricky Singleton inquired about available funds to repair some particularly bad roads in the community. The Board voted unanimously to allocate up to $5,000 to fund the needed fixes.
With the formal business concluded, Michael opened the meeting to commentsand questionsfrom attendees.
Aquestion was raised about the missing minutes from the 19 August 2013 Board meeting atSamuel’s Library. They will be polished and presented at the AnnualMeeting.
Daniela also asked when a property owner should expect a reply from the Board regarding a particular matter. It was decided that seven working days would be thedesignatedtimeframe, with written correspondence the preferredcommunication avenue.
Kenneth Cameron voiced concerns about the continued damage done to Mountain HeightsRoad from storm runoff. Ricky will check the damage and report back to the Board.
Mr.Cameron also took note of the recently disseminated LFRPOAnewsletter, citing its appealingappearance and interesting content.
Several residents inquired about the Board’s position concerning continued conversations about Lake Front Royal becoming a sanitary district. Michael reiterated that the Board has not take a position, reminding everyone that this issue has surfaced in the past. A suggestionwas made to hold a special meeting dedicated to thesanitary district subjectafterthe Annual Meeting has come and gone.
Arecommendation was made to post the agenda for an upcoming meetingalongside themeetingannouncement that is pinned to the bulletin board.
In response to a resident’s question, Michael explained the Association’s attempts to updateand refine the LFRPOA Bylaws. A Bylaws committee recently met, with some proposed changes stemming from those meetings. (Property owners of record will voteonfour of those changes at the upcoming Annual Meeting.) Michael underscored the deliberative, painstaking, and time-consuming process that is bylaws revision. It is anticipated an attorney will review whatever formal changes are madeto the Bylaws over the next several months.
Michael closed by saying that, in an effort toward more transparency, he felt it would be advantageous to start videotaping Association meetings, beginning with the Annual Meeting. One resident volunteered to see if her husband might be able to help with the taping.
The meeting adjourned at 10:40 am.
The next meeting will be the Annual Meeting; it will be held at 10:00 am, Saturday, 28 September2013, at the Chester Gap Fire Hall.