LFRPOA Board of Directors Meeting Minutes

Samuels Library

Front Royal, Va.

Saturday, March 9, 2019

Call to order: Charles Gornowich, Chair, called the meeting to order at 2:00pm.

BOD in attendance: Erin MacMillan, Treasurer; Charles Gornowich, Chair; Kenneth Harvey, Secretary; and Robert Roush, President; by phone. 

Adoption of Agenda- Additions or Deletions

On a motion by Ms. MacMillan, seconded Mr. Gornowich, and by the following vote, the Board adopted the agenda as presented.

Aye: Roush, Gornowich, Harvey, MacMillan

Action Items

Presidents Report: Status of the POA

Mr. Roush provided the status of the POA since the seating of new board members in January 2019.

• Records cleanup. Determination of liens and their validity.
• Dam maintenance, Inspection has been completed. Minor issues need to be completed prior to the certificate being issued.
• Review of the POAs primary contracts and the status of the County contract.
• Road maintenance for this year.

County Contract Status

Mr. Gornowich provided the status of the proposed County contract and a brief over view of the Boards proposed combining of the SDAC and the POA board as well as why.

• Met with and retained as council the Pond law group for the review of the contract. Review to be completed within the next two weeks. Next step is to meet with the County attorney for edits.
• Signing of the contract with the County will relieve us of the maintenance responsibility of certain areas such as the dam and lake area.
• Combining the two entities will simplify who is collecting fees, meetings and maintenance responsibilities and increase collections.

Treasurers Report:

Ms. MacMillan provided the status of Quick Books and an overview as to how the Board came up with the proposed FY2019 budget.

• Quick Books currently has over 600 owners listed but we only have 346 lots. She is reviewing each entry to determine the current owners as well as any past due fees.
• The budget was determined by reviewing what records were available for the past five years and what the Board has paid to date this year. The proposed budget for the POA has been reduced 25% from previous years.

Budget Discussion with Community Members Present

• There were no objections by the members present to the proposed budget.
• Castle and Ms. Fox volunteered to fill vacant Board positions.

On a motion by Mr. Gornowich, seconded by Mr. Harvey, and by the following vote, the Board adopted the FY 2019 Budget as presented.

Aye: Roush, Gornowich, Harvey, MacMillan

Next Meeting

It was noted that the Lake Front Royal Property Owners Association will meet again on April 15^th.

The meeting was adjourned by Mr. Gornowich.