LFRPOA Board of Directors Meeting Minutes

Chester Gap Fire Hall

Front Royal, Va.

18 November 2019

At a meeting of the Lake Front Royal POA held at the Warren County Government Center on 18 November 2019, at 7:00-8:30 pm.

Present: Robert Roush, President; James Barnes, VP; Kenneth Harvey, Secretary; Charles Gornowich; Chair, Susann Fox; Chair, Paul Castle; Chair

Absent:  NA

Call to Order

Robert Roush, President; called the meeting to order.

Adoption of Agenda- Additions or Deletions

On a motion by Gornowich, seconded Fox, and by the following vote, the Board adopted the agenda as presented.

Aye: Roush, Gornowich, Harvey, Fox

Approval of Meeting Minutes from 10 June 2019

On a motion by Gornowich, seconded Fox, and by the following vote, the Board adopted the agenda as presented.

Aye: Roush, Gornowich, Harvey, Fox, Barnes, Castle

Approval of Meeting Minutes from 11 August 2019

Action Items:

Adoption of Agenda- Additions or Deletions

On a motion by Gornowich, seconded Fox, and by the following vote, the Board adopted the agenda as presented.

Aye: Roush, Gornowich, Harvey, Fox, Barnes, Castle

Approval of Meeting Minutes from 11 August 2019

On a motion by Gornowich, seconded Harvey, and by the following vote, the Board adopted the agenda as presented.

Aye: Roush, Gornowich, Harvey, Fox, Castle, Barnes

Action Items:

Presidents Report:

New Mail Boxes are required due to the growth in the community.  Roush and Castle are working with the County and the Post-Office for site design and cost.  Plan is to begin in the spring of 2020.

2020 Budget was provided to the County on 18 November for presentation to the County Board of Supervisors on 18 December 2018.  The cost per resident was determined to be $45.00 per lot with the hope that this will be collected by the County and then provided to the LFRPOA to pay the corporate bills.

Dam maintenance

 Inspection has been completed. Minor issues have been completed waiting on the certificate to be issued as well as final billing.

 

Summer Road Maintenance

Road patching has been placed on hold until the spring due to weather.

County Contract Status

Mr. Gornowich provided the status of the proposed County contract and a brief over view of the Boards proposed combining of the SDAC and the POA board as well as why.

• Review by Silek law group has been completed with several changes provided to the County. Currently the County has no concerns as to the recommended changes.
• Goal is to have the Contract signed NLT January 2020.
• Signing of the contract with the County will relieve us of the maintenance responsibility of certain areas such as the dam and lake area.
• Combining the two entities will simplify who is collecting fees, meetings and maintenance responsibilities and increase collections.

Treasurers Report:

Mr. Harvey provided the update as to the status of QuickBooks.

• We continue to review each lot to determine if the account is correct back to 2014.
• Collections of this year’s dues has significantly increased since we sent collections notices in September. There are now only 93 past due accounts in total versus the 146 we started with. We are still reviewing so that we can send past due accounts to collections and placing liens on any account $1,000 or greater in arears.  Goal is to send notices January 2020.
• P&L provided.
• Summary of the past 30 days of collections provided.
• Currently there is over $25,000 in collections.
• Annual Management Expense and Corporate financial overviews were provided.

Election of New Chairs

Due to the resignations of all but one of the previous Board members in December of 2018, in order to realign the terms of Board members IAW Article VII, Sections 2 and 3 of the LFRPOA by-laws, it was decided at the August 2018 meeting that the positions held by Roush, Castle and Barnes would be up for re-election during the 2019 annual election.

A nomination letter was sent to all residents in October 2019, there were no nominations from the residents. There for the following nominations were made and unanimously adopted.

• Roush, President
• Gornowhich, VP
• Harvey, Treasurer
• Fox, Secretary

Civil Suit:

A Question as to rather the Board should file a civil suit against the previous treasurer was discussed at length.  A vote was taken and it was unanimously decided not to pursue any action due to cost and time as well as the fact we have recovered the funds from our insurance carrier and her restitution payment.

Public Comment

There were six residents in attendance.

Roger Stevens thanked the Board for their efforts in cleaning up the accounts and mending the community.

Next Meeting

Items for the next meeting:

It was noted that the Lake Front Royal Property Owners Association will meet again at 6: pm 20 January 2020 at the Warren County Government Center

The meeting was adjourned by Mr. Roush at 8:00 pm.